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Plan your day on the hourly schedule

Drag a task or habit from the Tasks or Habits list into an hour of your day. Hold Ctrl, or Cmd on a Mac, to place a copy, and Alt to move a whole series. The red line marks the current time, and the Now button brings you back to it.

Last updated

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Previous day and Next day

The arrows around the date move one day.

Periods

Morning and Afternoon group the hours of the day.

Hour blocks

Each shows its hours and how many items it holds.

Example data: Tuesday at 10:41 AM.
On this page

Drag a task into your day

The schedule holds your day in hours. You fill it by dragging from the lists.

Pick it up

Press and hold a card in the Tasks list.

The drop line

The hour lights up, and a line shows where the item lands.

  1. Open Tasks

    Press 2, or choose Tasks above the list.

  2. Drag a card into an hour

    Move it between two cards, or below the last one, until the line shows. Near the top or bottom edge, the schedule scrolls.

  3. Let go

    The task lands where the line was. Without the line, letting go cancels the drag and nothing changes.

While you drag, hold the card
over the Tasks or Habits tab
for half a second to open it.

Copy or move a series while you drag

A key held during the drag changes what the drop does.

dragDragTask: A locked task places a copy. An unlocked task moves.Habit: From the list, opens Schedule habit for that day. Press Schedule habit to add it. On the schedule, moves it.
CtrlCmd+ dragCopyTask: Places a copy. The original stays where it was.Habit: Opens Schedule habit to add one more occurrence on that day.
AltOption+ dragSeriesTask: Moves its future copies to the new time.Habit: From the list, starts a new schedule. On the schedule, moves the whole series.

Tasks in the list start locked. How to unlock one is in lock the tasks you reuse.

CtrlZCmdZ undoes the whole drag, and CtrlShiftZCmdShiftZ redoes it.

Know which hours take a drop

Plans point forward. The schedule refuses drops into time that has passed.

Example data: 3:20 PM on a Tuesday.
  • Past days are read-only. To log time on one, use Complete activity.
  • Today, hours that have passed are hatched and take no new items.
  • An unfinished item whose hour has passed moves to the current hour.
  • Unfinished tasks move to the next day when a day ends. Habits stay on their own day.

Read the time line and your tracked time

Two thin lines on today's schedule tell you where you are and what you did.

Tracked time

A green line beside the hours you tracked.

Current time

The red line, on today only.

To hide either line, switch off Show current time line or Show tracked time on the Schedule tab in Settings.

When the current hour scrolls out of view, or you open another day, the Now button. The pill on the schedule that takes you back to the current hour of today after you scroll or open another day. appears on the schedule.

The Now button, with the current time.

Move between days and plan ahead

Use the arrows around the date, the week strip, or the activity heatmap.

Part of the activity heatmap. Example data.

The heatmap bar sits at the foot of the schedule. Days ahead are drawn as outlines. Select one to open that day and plan it.

With a day focused, the arrow keys move by day or week, and Enter or Space selects it.

Shortcut

Press CtrlHCmdH to show or hide the heatmap.

The week strip and the other views are on schedule views and layouts.